PREPARE FOR SUMMER CAMP
One of the best ways to prepare your child for Camp is to talk about what to expect, and to involve them in the process of getting ready. Pack for Camp with your child, (not for them) so they know what has been packed and where to find it. Mark all clothing and belongings with your camper’s name. Place your camper’s name on the outside of their back pack and laundry bag. We will not be responsible for lost or damaged clothing or belongings.
Bring: Enough clothing to last a week. Laundry is done only for campers who pay for laundry service. We will be using Gain Washing Powder on Cold Setting and drying their clothes. All others will be sent home with their dirty clothes tied up in a trash bag.
If your camper wears glasses, send a back-up pair if you have them.
Do Not Bring:
Money will need to be added to their accounts and will be deducted as needed. No one is to carry money on them.
No food, drink mix, candy or gum allowed. Water is the ONLY food item allowed.
Electronic devices of any kind
Knives or anything that can be used for a weapon.
Please think about any nice clothing or shoes you pack for Camp – they can be worn pretty hard, and often do not look the same at the end of the session.
Cell phones and Wi-Fi devices will be confiscated and donated to an area family services organization. Campers will be dismissed immediately if they are found to be in possession of a cell phone.
Homesickness is a normal part of being away at Camp. Most first-time campers experience homesick feelings the first few days until they learn the routine and feel comfortable and then it lessens as the session moves forward and the campers adjust to Camp life.
There are several things you can do to help your child avoid homesicknes:
Involve your child: Make the decision to go to Camp together. When it is time to pack for Camp, choose clothing and pack together. Prepare letter writing materials with them so they know where their materials are, and how to write a letter home.
Provide some practice time away from home: Going away for one week is a long time for a child who has never been away from home without a parent. Provide opportunities for your child to be away from home for one or two nights with friends or relatives without either of you calling to check in. Remember, you will not be communicating with your child by phone at Camp. Make sure your child understands this and is okay with it. The more opportunities your child has to be away from home, the easier it becomes for both of you.
Talk with your child about homesickness: Prepare them for homesick feelings by explaining that these are normal feelings that everyone experiences and that homesick feelings go away as they become familiar with Camp life and
participate in Camp activities. Share stories of your first time away from home and how you felt. Show your confidence in their ability to have a positive experience.
Don’t make deals for early pick-ups or phone calls: If you find yourself doing this, it is a strong indication that you or your child is not ready for Camp.
Have confidence in our ability to take care of your child: It is essential that you feel comfortable with your decision to send your child to Camp. Your child will sense your confidence and this will help them feel comfortable about coming to Camp. Rest assured that each camper is important to us and we will work hard to make every camper’s experience a great one. We will contact you if your child is unhappy, and will work with you to find a solution. We are always available for you by phone or Facebook Messenger if you have concerns about your child.
iPLANETS ACADEMY respects the idea that not all Camps are for all children. In spite of all the fun, Camp can be hot, tiring and a little scary being away from home. It is possible Camp may not be the right fit for your child, so if you are having doubts, please include us in the conversation.
Here are some clear indicators that they are ready to successfully enjoy Camp:
Can ask for help when needed.
Can follow directions in a group setting.
They are comfortable being outdoors in nature.
They have been away from home overnight at least twice before without any contact with their family.
They can take a shower and brush their teeth by themselves.
They can keep track of their personal belongings.
They are good at using their camp equipment (i.e., water bottle, mess kit, sunscreen, etc.)
They can have effective interactions in group-based activities
Are able to meet their own personal needs (eg: able to walk distances, participate in their self-care, use the bathroom independently, advocate for themselves…)
They are able to have and live and cooperate in a close, community-based environment.
We expect campers to behave in a way that contributes positively to the Camp community; campers quickly learn that our guidelines help everyone have a fun and safe time. GO HERE for our guidelines.
We help campers learn from mistakes and peacefully solve conflicts. Parents will be notified if a problem is developing with their child(ren) so we can work together to find a solution.
A child will immediately be dismissed and must be picked up within a hour if any campers does the following:
Harmful or anti-social behavior
Physical, sexual, or mental abuse, bullying
Willful destruction of Camp property
Possession of cell phone or
FEES ARE NONREFUNDABLE IN SUCH CASES.
Providing a fun, safe environment is our primary goal. We plan to be outdoors and we do run around all day long. Bumps, scrapes, and bug bites happen. We do our best to minimize accidents and injuries by maintaining camp and by teaching and following established safety guidelines. Campers are taught about some of our natural hazards, including scorpions, snakes, and insects, and are instructed what to do. Campers are encouraged to put on sunblock a minimum of twice a day. Please instruct your child in how to use sunblock and insect repellent; and be sure to pack these items (please no aerosol cans).
With active, outdoor activities and communal living, campers sometimes become injured or sick. In this case we shall separate them and you will be called to pick them up within the hour. Unfortunately, no refunds will be given if this should happen
If there is a serious injury or illness iPLANETS ACADEMY will provide first aid and symptom relief as best we can. Please understand that we are not a doctor’s office. We will do our best to contact a parent or guardian at the emergency numbers provided on the health form in a timely fashion but our first priority will be to transport them to a nearby hospital or medical clinic to ensure they are okay. We will act in the best interest of your child until you can arrive or provide instruction over the phone. We will expect you or your emergency contact to meet us at the hospital within a hour to pick up your child and collect their personal belongings when we are able to give them to you.
No camper will be allowed to return until they have been home and symptom free for at least 48 hours and have received a clearance form detailing instructions from a Doctor ONLY.
Here are just SOME examples of conditions for which we would expect a child to leave Camp:
Fever over 101.5°
Unable to participate in activities for a full day due to sickness or injury
In need of specialized care or to visit a specialist
Any contagious or infectious condition
Illness or sickness that is making the camper’s experience miserable or causing him/her distress
Lice or bed bugs
You are expected to check your child(ren) for head lice and his/her belongings for bed bugs. No child shall be admitted if they have head lice. There will be no refunds in this case. We also need to know if your child has been sick within the last 24 hours or has been in contact with any communicable diseases.
All medications must be given to us upon check-in. No medication is to be left with a camper. If your child has an inhaler or epi-pen that they are accustomed to carrying with them, please contact
iPLANETS ACADEMY prior to coming to camp.
All prescriptions must come in the original container with the child’s name, drug name, and instructions. If you no longer have the original box or bottle, your pharmacy will reprint the slip for you.
It is our policy not to deviate from the listed instructions of the prescriber, this includes dosage, timing, etc. While we agree that kids are sometimes able to monitor their own healthcare needs, we will not follow instructions such as: “She knows when she needs her medicine and how much to take.” if it conflicts with the instructions from the prescriber.
Our infirmary supplies over-the-counter medicine for headaches, stomach aches, allergies, etc. If your child takes a daily antihistamine please bring a supply for your child’s session to Check-In, in the original packaging. Please double-check that all allergies are listed on the health form.
We do our best to accommodate our campers’ medication needs but we generally have a set medication administration times. They are before each meal and at bedtime. GO HERE to see our scheduled meal times.
Make sure you go over your child’s medication schedule with them prior to coming to Camp, it will make their experience that much easier. Please contact
iPLANETS ACADEMY prior to Camp to go over special medication considerations before coming to camp and only send medically necessary medications with them.
Your camper’s participation agreement includes a release to allow us to communicate health care information to you via Facebook Messenger, E-Mail, Text and Voicemail. This policy is in place to allow more efficient communication between busy parents, and iPLANETS ACADEMY.
Medical bills for doctor visits, emergency hospital care, and prescriptions for routine treatments are the responsibility of the camper family. Because our campers are from many different areas, and participate in a variety of insurance plansall families must have an insurance card on file before dropping off their child(ren). It is the responsibility of the camper family to seek reimbursement from their private insurer.
Health History Form
You are required to return the Health History Form 48 Hours before camp starts so it can be reviewed before Camp starts. There is a $28 late fee for health forms received late. We will not assume care of your child on check-in day without adequate time before-hand to review his or her health history with no refunds given.
iPLANETS ACADEMY requires all campers to be immunized.